ADOPTED OCTOBER 1970

AMENDED APRIL 2001

AMENDED APRIL 2002

 

PENOBSCOT SNOWMOBILE CLUB

BY-LAWS

 

Article I--------Purposes and Name

 

SECTION 1.  The name of this Club shall be “Penobscot Snowmobile Club”.

 

SECTION 2.  The purposes of the “Penobscot Snowmobile Club” are to stimulate and advance the general welfare and safety of snowmobiling, to serve the interests of snowmobile owners, to defend such owners against discriminatory legislation, regulations, and burdensome taxation, to develop a fraternal spirit among local snowmobile and other winter sport enthusiasts, to foster and maintain a good working relationship with landowners, to provide a medium for the exchange of snowmobiling information, to own or lease property to Club uses, and to perform all desirable and lawful functions for the successful operation of the Club and in the general public interest. (AMENDED APRIL 2002)

 

Article II--------Membership

 

SECTION 1.  Membership in the Club shall consist of owners of snowmobiles and interested parties.

 

SECTION 2.  Family membership shall include husband and wife and their children under 18 years of age.

 

SECTION 3.  Each member (18 years and older) shall be entitled to one vote.

 

SECTION 4.  An active member is a member that is current with their dues and has an attendance of 50% or greater. (AMENDED APRIL 2002)

 

SECTION 5.  A member may resign from the Club at any time upon written notice to the Secretary.

 

SECTION 6.  Membership in the Club may be terminated by action by the Board of Directors for non-payment of dues.  Termination of the membership of any member shall not release said member from the obligation to pay all dues and other amounts owned to the end of the period of membership.  Membership may also be terminated by majority vote of the Board for any reason whatever deemed by the board to be prejudicial to the best interests of the Club.

 

Article III--------Management

 

SECTION 1.  The management of the Club shall be vested in the Board of Directors.

 

Article IV--------Board of Directors

 

SECTION 1.  The Board of Directors shall consist of no less than nine and no more than fifteen Directors each of whom shall be an active member of the Club.  Directors shall be elected just prior to the annual meeting of the membership and shall take office at close of the annual meeting.  Each director shall elected to serve for three years and until his/her successor shall be elected and shall qualify.  Directors shall be allowed to serve more than two successive terms.  At the election of the initial Board of Directors, one third shall be elected for a term of one (1) year, one third shall be elected for two (2) years, and one third shall be elected for a term of three (3) years.  In the event of a change in the number of directors originally specified in the By-Laws, provisions shall be made in the lengths of the initial terms so that, in succeeding years, the terms of one-third of the Board members will expire each year. (AMENDED APRIL 2001)

 

SECTION 2.  In case vacancies occur on the Board of Directors by reason of death, resignation or otherwise, the remaining directors may, at their option by majority vote, elect a successor or successors for the expired term or terms.

 

SECTION 3.  A majority of the members of the Board of Directors shall constitute a quorum for the transaction of Club business.

 

SECTION 4.  Meeting of the Board of Directors shall be held at such time and place as may be from time to time fixed by resolution of the Board of Directors, or as may be specified in the notice of the meeting.  The Board of Directors shall hold its regular annual meeting during the time and place of the annual meeting of the membership.  Upon request of the President or any three Directors, the Secretary shall call a special meeting of the Board of Directors.

 

SECTION 5.  The Board of Directors may appoint other Club committees, fill any vacancies or change the membership in such committees or may delegate such authority to the Club President.  The Board of Directors shall have the power at any time to discharge any committee.

 

SECTION 6.  The Board of Directors may employ whatever personal they deem necessary, and for which funds are available, to aid in the management of the Club and may authorize the expenditure of Club funds in any other manner in the proper furtherance of the purposes of the Club.

 

Article V--------Dues

 

SECTION 1.  The amount of dues as well as the time for their payment shall be determined from time to time by the Board of Directors.

 

Article VI--------Officers

 

SECTION 1.  The officers of the Club shall be:  President, Vice President, Secretary and Treasurer.  The offices of the Secretary and Treasurer may be held by the same person.

 

SECTION 2.  The officers, President, Vice President, Secretary and Treasurer, shall be elected by the majority vote from members in attendance at the annual meeting.  Each respective office will be voted on individually.  Vacancies occurring between such elections will be filled for the unexpired term by the Board of Directors at their next regularly scheduled Board meeting.  Any officer may be removed from office for cause by the affirmative vote of two-thirds of the whole Board of Directors. (AMENDED APRIL 2002)

 

SECTION 3.  All officers shall take office immediately upon election and hold office for one year or until their successors shall have been elected and qualified.  There will be no term limit on how many times a President can run for office. (AMENDED APRIL 2001)

 

SECTION 4.  The President shall preside at all meetings of the club and of its Board of Directors, shall appoint such committees as authorized by the Board of Directors, shall be a member ex-officio of all Committees and shall carry on those other responsibilities assigned to him by the By-Laws and by the Board of Directors. In the absence of the President, the Vice President will assume all duties. (AMENDED APRIL 2002)

 

SECTION 5.  The Secretary shall keep all of the Club’s records, other than financial, including minutes of the meeting, roster of members, lists of Committees and their members, shall send out notices of meetings, receive applications of membership, and discharge all of the usual secretarial functions of the office required by the By-Laws or by the Board of Directors.

 

SECTION 6.  The Treasurer shall keep the accounts of the Club and have charge of its funds.  He or She shall keep all of the Club’s funds in a bank approved by the Board of Directors and in the name of the Club, subject to withdrawal by checks signed in such manner as may be from time to time approved by the Board of Directors.  He or She shall disburse the funds of the Club under the direction of the Board of Directors.  A Treasurers report shall be prepared for each board meeting and an annual audit shall be prepared and submitted at the Annual Meeting. (AMENDED APRIL 2001)

 

SECTION 7.  All officers shall have such other powers and duties as are required by law.

 

Article VII--------Fiscal Year

 

SECTION 1.  The fiscal year of the Club shall commence on the first day of October 1 and end on September 30.

 

Article VIII--------Meetings

 

SECTION 1.  The annual meeting of the members of the Club shall be held at the time and place designated by the Board of Directors.

 

SECTION 2.  Written notices of the time and place of the annual meeting of the membership shall be prepared and distributed to the membership by the Secretary.

 

SECTION 3.  Special Meetings of the Club may be called by the Board of Directors or by the President or by any group of seven active members by giving 5 days written notice of the time, place and purpose of such special meeting.

 

SECTION 4.  A majority of the active members shall constitute a quorum.  Any formal action taken at any meeting of the membership shall require a majority vote of those active members present.

 

Article IX--------Election Procedure

 

SECTION 1.  A Nominating Committee of at least three persons shall be appointed by the President or by the Board of Directors from the active members.

 

SECTION 2.  The Nominating Committee shall place in nomination candidates for election to the Board of Directors for each prospective vacancy to be taken from names of active members.

 

SECTION 3.  The Nominating Committee shall place in nomination candidates for the following offices:  President, Vice-President, Secretary and Treasurer.  At no time will a member’s name be placed in nomination if that member has not attended one-half of the regularly scheduled meetings.  By definition, the time frame to meet this requirement shall be from September 1st to August 31st of the fiscal year. (AMENDED APRIL 2002)

 

Article X--------Amendments

 

SECTION 1.  These By-Laws may be amended by the affirmative vote of a majority of the active members present.

AMENDMENTS APRIL 2001

FORMER READINGS

 

Amendment I. Article IX-Section 3- The membership will vote at the annual meeting.  New officers will be voted in by a majority vote of the active membership present.

 

Amendment II. Article IV-Section 1- The Board of Directors shall consist of no less than nine and no more than fifteen Directors each of whom shall be an active member of the Club.  Directors shall be elected just prior to the annual meeting of the membership and shall take office at close of the annual meeting.  Each director shall be elected to serve for three years and until his/her successor shall be elected and shall qualify.  No Director shall be elected to serve more than two successive terms.

 

At the election of the initial Board of Directors, one third shall be elected for a term of one (1) year, one third shall be elected for two (2) years, and one third shall be elected for a term of three (3) years.  In the event of a change in the number of directors, originally specified in the By-Laws, provisions shall be made in the lengths of the initial terms so that, in succeeding years, the terms of one-third of the Board members will expire each year.

 

Amendment III. Article VI-Section 3- All officers shall take office immediately upon election and hold office for one year or until their successors shall have been elected and qualified.  The President may not hold office for more than two successive terms.

 

Amendment IV. Article VI-Section 6- The Treasurer shall keep the accounts of the Club and have charge of its funds.  He shall keep all of the Club’s funds in a bank approved by the Board of Directors and in the name of the Club, subject to withdrawal by checks signed in such manner as may be from time to time approved by the Board of Directors.  He shall disburse the funds of the Club under the direction of the Board of Directors.  A Treasurer’s report shall be prepared for each Board Meeting and an annual audit shall be prepared and submitted at the Annual Meeting.

 

AMENDMENTS APRIL 2002

FORMER READINGS

 

Amendment V. Article VI-Section 2- The officers shall be elected from the membership of the Board of Directors by plurality vote of the Directors at their Regular Annual Meeting.  Vacancies occurring between such elections may be filled for the unexpired term by the Board of Directors at any board meeting or by mail ballot.  Any officer may be removed from office by the affirmative vote of two-thirds of the whole Board of Directors.

 

Amendment VI. Article IX-Section 3- The membership will vote at the annual meeting.  New officers will be voted in by a majority vote of the active membership present.